OneNote Tips and Tricks LinkedIn Issued Mar 2019. Credential ID 179695 Virtual Experience Program Participant. TESOL Advanced Certification American TESOL Institute Issued Aug 2020. The apps and services included in your business’s subscription of Office 365 depend on the plan you choose, but can you rest easy knowing that you’ll get automatic monthly updates so you never miss the best features and security settings of Office 365.University College Cork. I've noticed some people having similar issues that I've had in the past so I decided I should make a ridiculously long post explaining everything that I've learned while using the SP1, SP3 and now SP4.Office 365 integrates your Microsoft apps and services so that your business can grow in a collaborative, seamless way — no matter where your employees are based. Surface Tips and Tricks, everything I've learned as a longtime user I'm a longtime lurker in this subreddit (and reddit in general).
![]() More than one version of a ‘final copy’ may even appear — this means more last-minute work for your team as they scramble to make sure one version has all the correct edits before they submit or present the project.Using Office 365 and SharePoint means that everyone will be working on the same document, with updates always being flagged and saved, so that the final version is the same across the board and no edits are missed. Whether it’s a group document or an individual project, multiple file versions can cause unnecessary confusion and stress. Having various versions of documents saved to different places can lead to major business inefficiencies. Stay in syncOur Office 365 tips and tricks offer the answer to staying in sync — no matter what different time zones employees are in. Another one of our Office 365 tips and tricks is that, if your company has Business Premium, you and your team have access to all of the apps available, so it might just be the best investment for your business’s productivity. Teams within your organisation will be able to stay connected no matter who is in the office, on-site, or working from home. Lastly, you can even set alerts for list items. To set an alert for a single document, go to Files or Documents, Alert Me, and Set Alert on This Document. This is one of our favourite Office 365 tips and tricks to increase the accessibility of changes to files across all staff member’s devices.To set up an alert for an entire library or list, select Library or List, Alert Me, and then Set Alert on This Library. If you activate SharePoint’s Alert Me function, you’ll be automatically emailed or texted when changes are made to a file or library. SharePoint’s Alert Me functionEver spent way too much time manually checking a file for updates? Or have you been reading from a file mid-meeting only to realise it had been updated since you last went over it? These are avoidable productivity and accountability workplace hurdles. Also remove all dormant accounts, such an old accounts of current staff members. This ensures company documents can only be accessed by those currently working there and who hold the correct permissions. Remember to always disable the accounts of past employees, even if they left on great terms. Who wants an unnecessarily cluttered system, anyway!?Even small-to-medium-sized businesses need to ensure streamlined user-account management. However, it’s important to not get lazy when it comes to account management and risk jeopardising information and document security. Then click the Items tab, Alert Me, and then Set Alarm on This Item.Office 365 encourages your team to be collaborative and functional. Onenote Advanced Tips And Tricks College License To AMicrosoft recommends that assigning two to four global administrators (unlimited access) is sufficient to avoid account lock out. When you’re assigning permissions, keep in mind that an employee should be given the least amount of permissions needed to get the job done. If you make a mistake and need to reactivate an account, it can be restored for 30 days after being removed.Even though you hire people that seem trustworthy, it’s important for company security to not give each employee more access than you need to. Assigning this current license to a new person will save money in new license costs. If an employee leaves, transfer their Office 365 license to the person taking their position (or to anyone yet to be issued a license). This is a Godsend for those of us who find spreadsheets a bit intimidating. Excel keyboard shortcuts save time (less staring at spreadsheets!) and make using and navigating Excel that much simpler. This is why it’s on our list of Office 365 tips and tricks. They may not realise, however, just how many useful shortcuts Excel has to offer. ![]() This is a handy part of our Office 365 tips and tricks blog, as it’s useful for just about any Excel project no matter what department.The Status Bar appears at the bottom of your Excel spreadsheet when you highlight a range of numbers. You can also select to freeze the top row or freeze the first column. This means you don’t lose what row you’re meant to be looking in or forget information — it’s all stayed right in front of you! To do this, select the letter next to or above the row to the left of the row you’d like to freeze and select View, Freeze Panes. This simply lets you keep rows at the top of the Excel sheet as you scroll through it. That’s where freeze panes, also known as sticky rows, comes in. It also draws attention to important information.One of the most frustrating things when using Excel can be scrolling through a long list of information and then reading inputs from the wrong column. Aadhar cards download in apThis can save precious time trying to find the information as needed when working on a document. Do you want to see the minimum and maximum values in the range you’ve highlighted? Just add it to the Status Bar! To add more features to the Status Bar, just right click it. For example, you can actually add even more features to the Status Bar as you work on the document. Many of us know the Status Bar is there, but not how useful it is. Another useful feature is the new Take a Tour functionality. You can also just type ‘Help’ into the search bar and a list of common search items will appear. Users often forget this is right at their fingertips, and instead spending time scouring the internet for answers to their spreadsheet queries.To get help within Excel, just click the Search bar and type in what you’re wanting to do, such as ‘insert graph.’ Options will then come up and you can select what one applies. Don’t forget you Can ask Excel for help!Feeling a bit overwhelmed by Excel, or can’t remember a function or formula? Our next Office 365 tips and tricks pointer is to remember the in-built help system is at your team’s disposal. You can also convert OneNote items into meetings in your calendar, so you never miss an important date. Convert a note in OneNote to items in your calendarNext up in our line of Office 365 tips and tricks is that OneNote lists can be easily transformed into a series of tasks within your calendar, complete with deadlines and reminder notifications. You’ll be able to navigate through helpful tutorials covering all the Excel basics and more.12.
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